行政/采购助理 Office/Procurement Assistant

 工作职责：

1. 处理公司文件及财务记录，协调出差及会议事宜

2. 协助采购团队完成日常采购任务，包括询价、比价、订单处理及供应商沟通； 跟踪采购订单执行情况，确保物料按时交付，处理异常情况（如延迟、质量问题）；维护和更新供应商信息库，协助评估供应商绩效； 整理采购单据（合同、发票、付款记录等），确保文件准确性和合规性； 协助库存管理，定期核对采购数据与库存记录；支持采购成本分析，协助优化采购流程。

3.  高效完成复杂的定制零部件采购，包括规格审核、独立预评估、团队评审、快速物料追踪及团队通知，并跟进供应商直至完成

4. 陪同工程师进行工厂考察、展会、会议及活动，在出现沟通障碍时提供精准翻译与支持，展现对产品和业务的理解，确保双方信心与合作。

5. 负责日常行政及人力资源管理工作，并作为口译与联络员陪同CEO出席各类会议及活动。

6. 办理外籍员工工作许可

要求：

1. 本科及以上学历，供应链管理、物流、商务英语或相关专业优先；

2. 1年以上采购或供应链相关工作经验（应届生可接受）；

3. 熟练使用Excel（如VLOOKUP、数据透视表）Word, PowerPoint等办公软件；

4. 良好的沟通能力和谈判意识，责任心强，谦虚低调有礼貌，能够独立主动进行各种技能的学习，并且可以接受灵活的工作时间

5. 英文流利，熟悉Odoo或类似ERP系统者优先（可快速学习并跟上团队发展速度）

6. 积极主动、勤奋努力、注重结果且条理清晰；天生具备紧迫感、主动性和充沛精力；独立自主，能在压力下处理多项任务；注重细节，善于清晰传达新想法；拥有与多元文化背景人士沟通的出色人际交往能力。

Job Description:

1. Handle company documents and financial records, work on travel and conference coordination.

2. Assist the procurement team with daily tasks, including price inquiries, comparisons, order processing, and supplier communication; tracking purchase order execution to ensure timely delivery of materials and handling exceptions (e.g., delays, quality issues); maintaining and updating the supplier database, assisting in supplier performance evaluations; organizing procurement documents (contracts, invoices, payment records, etc.) to ensure accuracy and compliance; supporting inventory management by regularly verifying procurement data against inventory records; aiding in procurement cost analysis and process optimization.

3. Efficiently complete the procurement of complex custom parts, including specification review, independent pre-evaluation, team assessment, rapid material tracking, team notifications, and follow-up with suppliers until completion.

4. Accompany engineers on factory visits, exhibitions, meetings, and events, provide precise translation and support during communication barriers, demonstrate an understanding of products and business to ensure mutual confidence and cooperation.

5. Manage daily administrative and HR tasks, and serving as an interpreter and liaison for the CEO during various meetings and events.

6. Process work permits for foreign employees.

Requirements:

1. Bachelor degree or above, major in Supply Chain, Logistics, or Business English preferred;

2. 1+ years of procurement/supply chain experience (fresh graduates acceptable);

3. Proficient in Excel (VLOOKUP, PivotTable) Word, PowerPoint, ect Office System

4. Strong communication skills and negotiation awareness

4. Good communication and negotiation skills, a strong sense of responsibility, modesty and courtesy, ability to learn a variety of skills independently and proactively, and willingness to accept flexible working hours

5. Fluent English, familiar with Odoo or similar ERP system is a plus (can learn quickly and keep up with team development)

6. Self-motivated, hard-working, result-oriented and well organized; Innate sense of urgency, initiative, and energy; Independent and can handle multiple-tasks under pressure; Perceptive to details and thoughtful in the communication of new ideas; Strong personal interaction skills with people from multi-cultural backgrounds.